The following hours and dates have been reserved for meeting attendees to visit exhibits. Booths must be staffed during these events: Refreshment breaks (Thursday, Friday, Saturday), luncheons (Thursday and Friday), and Poster Session (Friday evening).
These hours do not compete with any educational activity or social function. (Subject to change to accommodate CME program schedule.) View full rules and regulations for PCRS exhibits.
|Wednesday, April 3rd||4:00 PM - 7:00 PM||Setup|
|Thursday, April 4th||7:30 AM - 9:00 AM||Setup|
|9:40 AM - 10:05 AM||AM Break (Sponsorship Available)|
|12:05 PM - 1:20 PM||Lun|
|2:10 PM - 2:35 PM||PM Break (Sponsorship Available)|
|Friday, April 5th||9:20 AM - 9:50 AM||AM Break (Sponsorship Available)|
|12:15 PM - 1:30 PM||Lunch|
|3:10 PM - 3:30 PM||PM Break (Sponsorship Available)|
|5:45 PM - 7:15 PM||Poster Reception (Sponsorship Available)|
|Saturday, April 6th||9:55 AM - 10:20 AM||AM Break (Sponsorship Available)|
|10:30 AM - 12:00 PM||Tear-Down|
Standard booths include one skirted six-foot table. *Large booths include two six-foot tables, **Extra Large booths include three tables. If you have your own display and don't need the tables, please let us know.
|Size||Width||Before 4/15/18||Before 12/31/18||After 12/31/18|
|Standard Booth||8 feet wide||$3,100||$3,450||$3,850|
|Large Booth*||14 feet wide||$6,350||$7,350||$7,350|
|Extra Large Booth**||22 feet wide||$16,850||$16,850||$16,850|
Space will accommodate one hospital sized, table top display only (6ft wide by 4ft high as it sits upon the table). NB: Due to fire regulations, only booths fitting the above guidelines will be allowed on the exhibit floor. Booths not meeting the size requirements will not be permitted under any circumstances. Booth personnel are limited to an appropriate number of representatives at any given time.
PCRS will be responsible for identification signs and booth numbering, general overhead lighting and nightly vacuuming.
Full payment (in US dollars) must accompany your completed application. Accepted methods of payment:
We also accept check or Money order payable to Pacific Coast Reproductive Society.
PCRS understands that circumstances may arise that prevent Exhibitors from fulfilling their commitment to exhibit at the Annual Meeting. Exhibitors who cancel prior to January 1, 2019, will receive a refund of their balance after a $250 fee. Exhibitors who cancel between January 1, 2018, and February 1, 2018, will receive a refund of their balance after a $500 fee. Exhibitors who cancel after February 1, 2018, do not receive a refund but may apply up to 50% to the following year's exhibit fees. To petition for a refund of exhibit fees, cancellation must be made in writing and delivered via e-mail, fax, or regular mail.To petition for a partial refund of exhibit fees, cancellation must be made in writing and delivered via e-mail, fax, or regular mail. See table above for dates and fees. See Rules for further information. Refunds will be less credit card service fees.VIEW FULL RULES & REGULATIONS
Steele Tradeshows handles in- and out- bound shipping for the PCRS Annual Meeting. Exhibitors will receive an email invitation to access the shipping information in February 2017. If you did not receive an email you can contact Steele Tradeshows at:
77-775 Jackal Drive #F
Palm Desert, CA 92211
Exhibitors are invited to purchase tickets to the Saturday Night Awards Dinner. Enjoy this premier opportunity to network with participants in a relaxed atmosphere outside the exhibit hall. Tickets may be purchased during the registration process, or by logging back in to your PCRS account and accessing your Exhibitor Portal.
Electrical and AV Form
To request equipment for the exhibition. Please download our form.DOWNLOAD FORM