To help you plan and to create a professional environment, PCRS has established the following rules and regulations for exhibits at the annual meeting.

     Please remember booth assignments are made on a first come, first served basis to companies completing applications, agreement forms and submitting full payment of fees.

Compliance

     By  signing the Exhibit Agreement, your company understands  and agrees to abide by all rules and regulations outlined  in this information. The signer of the agreement  also agrees to share the rules and regulations with  the company’s representative(s) who will attend  the annual meeting. All rules and regulations will be enforced without exception. Any violation will be addressed by the PCRS, which reserves the right to dismiss exhibitors without refund or appeal for redress.

Liability

     The  PCRS will bear no liability for personal injuries, whether  suffered by an exhibitor, its employees, representatives,  contractors, or agents. The PCRS will also assume no  liability for loss or damage to the property of an exhibitor,  its  employees, representatives, contractors, or agents, regardless  of the cause, unless such injury or damage results from,  or is caused by, the negligence or wrongful acts of the  Society. It is the sole responsibility of the exhibitor  to obtain insurance against such risks.

     The PCRS shall in no event be liable to an exhibitor for any lost business opportunities or other type of direct or consequential damages alleged to be due from a breach of  this agreement. It is understood that the sole liability of the PCRS to the exhibitor shall be for the refund of all amounts paid by the exhibitor pursuant to this agreement.

General  Conduct

     Your  company’s representative(s) must wear the annual meeting’s name badge during installation, exhibit hours, and dismantle. They are expected to wear business casual  or resort attire. Suits are not appropriate.

     Exhibitors or their representatives who fail to observe these rules of general conduct or who conduct themselves  in an unprofessional or unethical manner may be dismissed  without refund or appeal for redress.

Selling

     Advertising,  canvassing, selling, taking orders, and/or conferencing (in  the interest of business) are permitted only by exhibitors  and only in the space assigned. Such transactions must  be conducted in a manner consistent with the ethical  and professional nature of the annual conference program and  the guidelines of the ACCME.

Giveaways

     Exhibitors  must follow the American Medical Association’s Opinion (u.061) on Gifts to Physicians from Industry regarding  giveaways. The PCRS may, at its discretion, withhold or withdraw  permission to distribute giveaways not in compliance with  this opinion and not considered professional.

Solicitation

     Representatives  from one exhibit may not enter another exhibit’s  booth space without obtaining permission, nor should representatives  block access to another booth. Exhibitors are not permitted  to solicit other exhibitors. The PCRS reserves the right  to assess whether a violation has occurred, to remove the  solicitors and their company from the exhibit hall, and to  determine the company’s future exhibiting status.

Music  Licensing

     Music  licensing (live or recorded) is the sole responsibility of the  exhibitors. If played within the space leased from  the hotel by the PCRS, evidence of appropriate licenses  from the American Society of Composers, Authors, and  Publishers (ASCAP) and Broadcast Music, Inc. (BMI) must be provided  with the completed exhibit application.

Investigative Products

     To  comply with the Food and Drug Administration’s Guidelines on Notices of Availability, any exhibits showcasing  off-label  or unapproved uses of drugs, devices, technologies, products,  or services must disclose that fact.

Educational  Materials

     Distribution  of educational materials by exhibitors or their representatives  is limited to  the booth space in the PCRS  exhibit hall (not anywhere else in the hall or in annual  conference meeting rooms).