ALL booth space is sold out
at this time!

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The following hours and dates have been reserved for meeting attendees to visit exhibits. Booths must be staffed during these events: Refreshment breaks (Thursday, Friday, Saturday), luncheons (Thursday and Friday), and Poster Session (Friday evening).

These hours do not compete with any educational activity or social function. (Subject to change to accommodate CME program schedule.)  View full rules and regulations for PCRS exhibits.

Date Time Activity
Wednesday, April 3rd 4:00 PM - 7:00 PM Setup
Thursday, April 4th 7:30 AM - 9:00 AM Setup
  9:40 AM - 10:05 AM AM Break (Sponsorship Available)
  12:05 PM - 1:20 PM Lun
  2:10 PM - 2:35 PM PM Break (Sponsorship Available)
Friday, April 5th 9:20 AM - 9:50 AM AM Break (Sponsorship Available)
  12:15 PM - 1:30 PM Lunch
  3:10 PM - 3:30 PM PM Break (Sponsorship Available)
  5:45 PM - 7:15 PM Poster Reception (Sponsorship Available)
Saturday, April 6th 9:55 AM - 10:20 AM AM Break (Sponsorship Available)
  10:30 AM - 12:00 PM Tear-Down



Standard booths include one skirted six-foot table. *Large booths include two six-foot tables, **Extra Large booths include three tables. If you have your own display and don't need the tables, please let us know.

Size Width Before 4/15/18 Before 12/31/18 After 12/31/18
Standard Booth 8 feet wide $3,100 $3,450 $3,850
Large Booth 14 feet wide $6,350 $7,350 $7,350
Extra Large Booth 22 feet wide $16,850 $16,850 $16,850

Space will accommodate one hospital sized, tabletop display only (6ft wide by 4ft high as it sits upon the table). NB: Due to fire regulations, only booths fitting the above guidelines will be allowed on the exhibit floor. Booths not meeting the size requirements will not be permitted under any circumstances. Booth personnel is limited to an appropriate number of representatives at any given time.

PCRS will be responsible for identification signs and booth numbering, general overhead lighting and nightly vacuuming.

Payment Terms

Full payment (in US dollars) must accompany your completed application.

Accepted methods of payment: Visa, Mastercard, American Express.

We also accept check or Money order payable to Pacific Coast Reproductive Society.

Cancellation Policy

PCRS understands that circumstances may arise that prevent Exhibitors from fulfilling their commitment to exhibit at the Annual Meeting. Exhibitors who cancel prior to January 1, 2019, will receive a refund of their balance after a $250 fee. Exhibitors who cancel between January 1, 2019, and February 1, 2019, will receive a refund of their balance after a $500 fee. Exhibitors who cancel after February 1, 2019, do not receive a refund but may apply up to 50% to the following year's exhibit fees. To petition for a refund of exhibit fees, cancellation must be made in writing and delivered via e-mail, fax, or regular mail.To petition for a partial refund of exhibit fees, cancellation must be made in writing and delivered via e-mail, fax, or regular mail. See table above for dates and fees. See Rules for further information. Refunds will be less credit card service fees.





To learn more about sponsorship opportunities, please contact Michele Reeder, Executive Director, at 206-209-5299 or info@pcrsonline.org


Shipping Information

Steele Tradeshows handles in- and outbound shipping for the PCRS Annual Meeting. Exhibitors will receive an email invitation to access the shipping information in February 2019. If you do not receive an email you can contact Steele Tradeshows at:

Rico Ibanez
77-775 Jackal Drive #F
Palm Desert, CA 92211
760-360-7722 Main

Awards Dinner

Exhibitors are invited to purchase tickets to the Saturday Night Awards Dinner. Enjoy this premier opportunity to network with participants in a relaxed atmosphere outside the exhibit hall. Tickets may be purchased during the registration process, or by logging back in to your PCRS account and accessing your Exhibitor Portal.

Electrical and AV Form

To request equipment for the exhibition. Please download our form.

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